Club Constitution

 

NAME 

The club shall be called: Lytham St Annes YMCA Football Club

OBJECTS

The objects of the Club shall be to arrange association football matches and social activities for its members.

STATUS OF RULES

These rules (the Club Rules) form a binding agreement between each member of the Club.

RULES AND REGULATIONS

•  The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and Parent County Association (Lancashire FA) and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

•  No alteration to the Club Rules shall be effective without prior written approval by the Parent Association.

•  The Club will also abide by The Football Association's Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

•  The Club has adequate Public and Employers Liability Insurance and this is renewed on an annual basis

CLUB MEMBERSHIP

•  The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.

•  Any persons who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant's name being entered in the Membership Register.

•  In the event of a member's resignation or expulsion, his or her name shall be removed from the Membership Register.

•  The Football Association and Parent County Association shall be given access to the Membership Register on demand.

ANNUAL MEMBERSHIP FEE

•  An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

•  The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

RESIGNATION AND EXPULSION

•  A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 3 months in arrears shall be deemed to have resigned.

•  The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

•  A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

CLUB COMMITTEE

•  The Club Committee shall consist of the following Club Officers: President, Chairperson, Vice Chairperson, Treasurer, Secretary and Minutes Secretary. Plus up to 5 other members, elected at an Annual General Meeting.

•  Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence by the Vice Chairperson. The quorum for the transaction of business of the Club Committee shall be three people.

•  Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

•  Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days' notice to all members of the Club Committee. The Club Committee shall hold not less than four meeting a year.

•  An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

•  Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

ANNUAL AND SPECIAL GENERAL MEETING

•  An Annual General Meeting (AGM) shall be held in each year to:

•  receive a report of the activities of the Club over the previous year.

(ii) receive a report of the Club's finances over the previous year.

(iii) elect the members of the Club Committee

(iv) consider any other business.

•  Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.

•  A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

•  The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.

•  The quorum for a General Meeting shall be 3 people.

•  The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of a equality of votes the Chairperson of the Meeting shall have a casting vote.

•  The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

CLUB TEAMS

At its first meeting following each AGM the Club Committee shall appoint a Club member to be responsible for each of the Club's football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee a written or verbal report of the activities of the team at every Club Committee Meeting. This will be entered into the Minute Book of the Club by the Club Secretary.

•  The Club through their Development Plan will aim to have every Club Team Manager suitably qualified to a minimum standard laid down by the Football Association in accordance with the FA Charter Standard Club Award Scheme.

•  The Club through their Development Plan will aim to have every Club Team Manager attend a Child Protection and Best Practise workshop in accordance with the FA Charter Standard Club Award Scheme.

CLUB FINANCES

•  A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson and the Club Secretary. No sum shall be drawn from the Club Account except by a cheque signed by both signatories.

•  All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

•  The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

•  The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

•  The Club shall prepare an annual Financial Statement and this should be made available to The Football Association and Parent County Association if requested.

•  The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

•  The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

•  On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by the Football Association from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.

•  The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

DISSOLUTION

•  A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

•  The dissolution shall take effect from the date of the resolution and the members if the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

•  Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the Parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the Parent Association shall determine.

CODE OF CONDUCT FOR PLAYERS

Obligations towards the Game

A PLAYER should:

• Make every effort to develop their own sporting abilities, in terms of skill, technique, tactics and stamina whilst in training or outside of a structured session.
• Give maximum effort and strive for the best possible performance during a game, even if his team is in a position where the desired result has already been achieved.
• Set a positive example for others, particularly young players and supporters.
• Avoid all forms of gamesmanship, and time-wasting.
• Always have regard to the best interests of the game, including where publicly expressing an opinion on the game and any particular aspect of it, including others involved in the game.
• Not use inappropriate language.
• Have FUN!

Obligations towards one's own Team

A PLAYER should:
• Make every effort consistent with Fair Play and the Laws of the Game to help his own team win.
• Resist any influence which might, or might be seen to, bring into question his commitment to the team winning.

Respect for the Laws of the Game and competition rules

A PLAYER should:
• Know and abide by the Laws, rules and spirit of the game, and the competition rules.
• Accept success and failure, victory and defeat, equally.
• Resist any temptation to take banned substances or use banned techniques.

Respect towards Opponents

A PLAYER should:
• Treat opponents with due respect at all times, irrespective of the result of the game.
• Safeguard the physical fitness of opponents, avoid violence and rough play, and help injured opponents.

Respect towards the Match Officials

A PLAYER should:
• Accept the decision of the Match Official without protest.
• Avoid words or actions which may mislead a Match Official.
• Show due respect towards Match Officials.

Respect towards Team Officials

A PLAYER should:
• Abide by the instructions of their Coach and Team Officials, provided they do not contradict the spirit of this Code.
• Show due respect towards the Team Officials of the opposition.

Obligations towards the Supporters

• A PLAYER should:
• Show due respect to the interests of supporters.

CODE OF CONDUCT FOR PARENTS & SPECTATORS

PARENTS & SPECTATORS are asked to:
• Consistently deliver high standards of behaviour at all times
• Set an example to other parents, supporters and players
• Praise good play and hard work of individuals and the team.
• Avoid coaching the child during the game.
• Not to shout and scream and criticise their own child or other players.
• Respect the referee's decision.
• Give attention to each of the children involved in football not just the most talented.
• Give encouragement to everyone to participate in football.
• Support players by being punctual for and after training, competitive matches and tournaments.
• Encourage fair play towards players, parents and officials.
• Accept managers decisions in all instances as regards selection of players, substitute of players, discipline of players and team tactics.
• Accept success and failure, victory and defeat, equally.

CODE OF CONDUCT FOR COACHES, TEAM MANAGERS AND CLUB OFFICIALS

We all have a responsibility to promote high standards of behaviour in the game.

Play you part and observe The FA Respect Code of Conduct in everything you do.

ON AND OFF FIELD, I WILL:

• Show respect to others involved in the game including match officials, opposition players, coaches, managers, officials and spectators
• Adhere to the laws and spirit of the game
• Promote Fair Play and high standards of behavior
• Always respect the match official's decision
• Never enter the field of play without the referee's permission
• Never engage in public criticism of the match officials
• Never engage in, or tolerate, offensive, insulting or abusive language or behavior

WHEN WORKING WITH PLAYERS, I WILL:

• Place the well-being, safety and enjoyment of each player above everything, including winning
• Explain exactly what I expect of players and what they can expect from me
• Ensure all parents/carers of all players under the age of 18 understand these expectations 
• Never engage in or tolerate and form of bullying
• Develop mutual trust and respect with every player to build their self-esteem
• Encourage each player to accept responsibility for their own behavior and performance
• Ensure all activities I organise are appropriate for the players' ability level, age and maturity
• Co-operate fully with others in football (e.g. officials, doctors, physiotherapists, welfare officers) for each player's best interests

I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA or The FA:

I MAY:

• Required to meet with the club, league or County Welfare Officer
• Required to meet with the club committee
• Monitored by another club coach
• Required to attend an FA education course
• Suspended by the club from attending matches
• Required to leave or be sacked by the club

IN ADDITION:

• My FALCC (FA License Coaches' Club) membership may be withdrawn

ANTI DISCRIMINATION POLICY

LYTHAM ST ANNES YMCA FOOTBALL CLUB is responsible for setting standards and values to apply throughout the club at every level. Football belongs to and should be enjoyed by everyone, equally. Our commitment is to confront and eliminate discrimination whether by reason of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

Equality of opportunity at the Club means that in all our activities we will not discriminate or in any way treat anyone less favourably, on grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

This includes:
• The advertisement for volunteers.
• The selection of candidates for volunteers.
• Courses
• External coaching and education activities and awards.
• Football development activities.
• Selection for teams 
• Appointments to honorary positions within the club.

The Club will not tolerate sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal and will work to ensure that such behaviour is met with appropriate action on whatever context it occurs.

The Club is committed to the development of the programme of ongoing training and awareness raising events and activities in order to promote the eradication of discrimination within its own organisation and in the wider context, within football as a whole.

EQUAL OPPORTUNITIES POLICY

LYTHAM ST ANNES YMCA FOOTBALL CLUB is committed to a policy of equal treatment of all members and requires all members of whatever level of authority, to abide and adhere to this general principle and the requirements of the Codes of Practise issued by the Equal Opportunities Commission and Commission for Racial Equality.

• All members are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995. Specifically discrimination is prohibited in:
• Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientated or disability less favourably than others.
Expecting an individual solely on the grounds stated above to comply with requirement's for any reason whatsoever related to their membership, which are different to the requirements for others.
• Imposing on an individual requirements which are in effect more onerous on that individual than they are on others. For example this would include applying a condition (which is not warranted by the requirements of the position) which makes it more difficult for members of a particular race or sex to comply than others not of that race or sex.
• Victimisation of an individual.
• Harassment of an individual (which for the purpose of this policy and the actions and sanction applicable thereto is regarded as discrimination).
• Any other act or omission of an act, which has its effect the disadvantaging of a member against another, or others, purely on the above grounds. Thus, in all the Club's recruitment, selection, promotion and training processes, as well as disciplinary matters etc. – in other words all instances where those in control of members are required to make judgement between them – it is essential that merit, experience, skills and temperament are considered as objectively as possible.

The Club commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, a requirement that the practise cease forthwith, restitution of damage or loss (if necessary) and to the investigation of any member accused of discrimination.

Any member found guilty of discrimination will be instructed to desist forthwith. Since discrimination in its many forms is against the Football Club's policy, any members offending will be dealt with under the disciplinary procedure.

The Club commits itself to the disabled person whenever possible and will treat such members, in aspects of their recruitment and membership, in exactly the same manner as other members, the difficulties of their disablement permitting assistance will be given, wherever possible to ensure that disabled members are helped in gaining access. Appropriate training will be made to such members who request it.

CLUB COMPLAINTS PROCEDURE

In the event that any member feels that he or she has suffered discrimination in any way or that the Club Policies, Rules or Codes of Conduct have been broken. They should report the matter to the Club Secretary or another member of the Committee, including details of:

• What, when, and where the occurrence took place.
• Any witness statement and names.
• Names of any others who have been treated in a similar way.
• Details of any former complaints made about the incident, date, when and to whom made.
• A preference for a solution to the incident.

The Club's Management Committee will sit for any hearings that are requested. The Club's Management Committee will have the power to:

• Warn as to future conduct;
• Suspend from membership;
• Remove from membership; any person found to have broken the Club's Policies or Codes of Conduct.

LYTHAM ST ANNES YMCA FC SAFEGUARDING CHILDREN POLICY

(1) Lytham St Annes YMCA Football Club acknowledges its responsibility to safeguard the welfare of every child and young person who has been entrusted to its care and is committed to working to provide a safe environment for all its members. A child or young person is anyone under the age of 18 engaged in any club football activity.

We subscribe to The Football Association's Safeguarding Children – Policy and Procedures and endorse and adopt the Policy Statement contained in that document.

(2) The key principles of The FA Safeguarding Children Policy are that:

• The child's welfare is, and must always be, the paramount consideration
• All children and young people have a right to be protected from abuse regardless of their age, gender, disability, culture, language, racial origin, religious beliefs or sexual orientation
• All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately
• Working in partnership with other organisations, children and young people and their parents/carers is essential

We acknowledge that every child or young person who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from poor practise and abuse. 
Lytham St Annes YMCA Football Club recognises that this is the responsibility of every adult involved in our club.

(3) Lytham St Annes YMCA Football Club has a role to play in safeguarding the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying. It is noted that The Football Associations Child Protection Regulation applies to everyone in football whether in a paid or voluntary capacity. This means whether you are a volunteer, match official, helper on club tours, football coach, club official or medical staff.

(4) We endorse and adopt The FA's Responsible Recruitment guidelines for recruiting volunteers and we will:

• Develop a role profile
• Request identification documents
• As a minimum meet and chat with the applicant(s) and where possible conduct interviews before appointing
• Request and follow up with two references before appointing 
• Require an FA CRB Unit Enhanced Disclosure where appropriate in line with FA guidelines

All current Lytham St Annes YMCA Football Club members with direct access to children and young people will be required to complete a CRB Enhanced Disclosure via The FA CRB Unit. If there are concerns regarding the appropriateness of an individual who is already involved or who has approached us to become part of Lytham St Annes YMCA Football Club guidance will be sought from The Football Association. It is noted and accepted that The FA will consider the relevance and significance of the information obtained via The FA CRB Unit Enhanced CRB disclosure and that all decisions will be made in the best interests of children and young people.

It is accepted that The FA aims to prevent people with a history of relevant and significant offending from having contact with children or young people and the opportunity to influence policies or practice with children or young people. This is to prevent direct sexual or physical harm to children and to minimise the risk of 'grooming' within football.

(5) Lytham St Annes YMCA Football Club supports The FA's whistle blowing policy. Any adult or young person with concerns about a colleague can 'whistle blow' by contacting The FA child protection manager on 0844 980 8200, by writing to The FA Case Manager at The Football Association, Wembley Stadium, PO Box 1966, London, SW1P 9EQ or by going direct to the Police, Children's Services or the NSPCC. Lytham St Annes YMCA Football Club encourages everyone to know about it and utilise it if necessary.

(6) Lytham St Annes YMCA Football Club has appointed a Club Welfare Officer (CWO) in line with the FA's role profile and required completion of the Safeguarding Children and Welfare Officers Workshop. The post holder will be involved with Welfare Officer training provided by The FA and/or County FA. The CWO is the first point of contact for all club members and parents/guardians regarding concerns for the welfare of any child or young person. The CWO will liaise directly with the County FA Welfare Officer and will be familiar with the procedures for referring any concerns. They will also play a proactive role in increasing an awareness of Respect, poor practise and abuse amongst club members.

(7) We acknowledge and endorse The FA's identification of bullying as a category of abuse. Bullying of any kind is not acceptable at our club. If bullying does occur, all players or parents/guardians should be able to tell and know that incidents will be dealt with promptly. Incidents need to be reported to the CWO or alternatively, in case of serious bullying, we may contact the County FA Welfare Officer.

(8) Respect codes of conduct for Players, Parents/Spectators, Officials and Coaches have been implemented by Lytham St Annes YMCA Football Club. In order to validate these Respect codes of conduct the club has clear actions it will take regarding repeated or serious misconduct at Club level and acknowledges the possibility of potential sanctions which may be implemented by the County FA in more serious circumstances. All registering members will be required to adopt the Respect codes.

(9) Reporting your concerns about the welfare of a child or young person – Safeguarding is everyone's responsibility. If you are worried about a child it is important that you report your concerns – no action is not an option.

• If your are worried about a child then you need to report your concerns to the CWO
• If the issue is one of poor practise they will either:
- Deal with the matter themselves or 
- Seek advice from the CFA Welfare Officer
• If the concern is more serious – possible child abuse – they will, where possible, contact the CFA Welfare Officer first, them immediately contact the Police or Children's Services
• If the child needs immediate medical treatment take them to a hospital or call an ambulance and tell them this is a child protection concern. Let your CFA Welfare Officer know what action you have taken
• If at any time you are not able to contact your CWO or the matter is serious then you can either:
- Contact your CFA Welfare Officer directly or
- Call The FA/NSPCC 24-hour Helpline for advice on 0808 800 5000 or
- Contact the Police or Children's Services

NB – The FA's Safeguarding Children Policy and Procedures is available via www.TheFA.com/Footballsafe Click on the 'downloads' under Policy and Procedures, it outlines in detail what to do if you are concerned about the welfare of a child and includes flow diagrams to describe this process. This is also covered within the Safeguarding Children Workshop, where participants are given the opportunity to discuss how this feels and how best they can prepare themselves to deal with such a situation.

(10) Further advice on Safeguarding Children matters can be obtained from:

• www.TheFA.com/Footballsafe
• Lancashire FA Welfare Officer................................... Tel: 01772 624000
• The FA/NSPCC Free Child Protection Helpline..............Tel: 0808 800 5000 (24 hours a day)
• The FA Safeguarding Children enquiry line..................Tel: 0845 210 8080
• Email: Footballsafe@TheFA.com 

LSA YMCA FC

AFFILIATED TO: Lancashire FA (Full Members) & National Association of Boys Clubs. MEMBERS OF: Poulton & District Primary League, Blackpool & District Youth League & North Valley Youth League. PRESIDENT: Mark Cowburn. VICE PRESIDENT: Steve Spencer. CHAIRMAN: Phil Sullivan. DEPUTY CHAIRMAN: Lyndon Moore. TREASURER: Roger De Nobrega. SECRETARY (And all correspondence to): 'Lozz' Rose, 54 The Hamlet, St Annes On Sea, Lancashire, FY8 3LE Tel: 01253714082 Mobile: 07957 596326 E-mail: secretary@lsaymcafc.co.uk

 

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